Procedures for Grant-funded Purchases

1. Project Coordinator receives Quote from vendor/other GCC staff (ex. IT); NOTE: Project Coordinator should consult as needed with Director of Purchasing and Business Services Ryan Aiken, ext. 1309, S425 prior to request for Quote from Vendor

2. Project Coordinator and/or Admin Assistant prepares Purchase Requisition

3. Project Coordinator gives Purchase Requisition to Authorized Signer (typically the Project Coordinator’s Supervisor) for signature

4. Project Coordinator then gives Purchase Req. and copy of Quote to Director of Purchasing and Business Services Ryan Aiken, ext. 1309, S425

5. Director of Purchasing and Business Services searches for best vendor price where applicable by federal guidelines, then creates Purchase Order and emails to vendor

6. Copy of Purchase Order goes to Storekeeper John Markoski, ext. 1711, Central Services basement

7. Item arrives and is delivered to Project Coordinator by Storekeeper; Project Coordinator signs invoice, which Storekeeper send to Director of Purchasing and Business Services

8. Director of Purchasing and Business Services submits signed invoice to College Accountant Jim Connelly, ext. 1304, S436

9. Business Office will draw down funds from the appropriate funding source